Team Resources for Team Leaders

God sends thousands of people into short-term mission in Oklahoma and around the world each year.

Welcome to OKVIM Team Leader
Resource Page!

Team Leaders are well-trained laity and clergy who recruit and direct teams for mission. Successful completion of OK VIM Team Leader Training is required for persons to be entrusted with this responsibility. Team Leaders usually qualify for full scholarship on missions they lead.

We hope that you find this to be a helpful and easy to use resource. This is set up to help guide you through the logistical process of team leadership. We have broken the process down to five easy steps. These steps take you from registration to closing out the team file. As an office staff we are here to help you out in any way that we can. So just give us a call, e-mail, text, come by and visit! Whatever way is most convenient for you. We are here to help!

Conference Policy on Short-Term Missions

The purpose of this document is to explain and to give operational details regarding the attached policy. (see Addendum below), adopted by the Annual Conference at its recent meeting and to be implemented January 1, 2012.

Policy explained (addendum)  

Team Information

PROMOTING OKVIM TEAMS

If you would like your team brochure or information posted here just e-mail it to lfoster@okumc.org.


Team forms
Questions? Contact Lori Foster at 405-530-2070 or lfoster@okumc.org

This section is set up to help guide you through the logistical process of team leadership.

We have broken the process down to five easy steps. These steps take you from registration to closing out the team file.

As an office staff we are here to help you out in any way that we can. So just give us a call, e-mail, text, come by and visit! Whatever way is most convenient for you. We are here to help!

REGISTER YOUR TEAM

Update

These changes will take place effective January 1, 2017.

Read details here


The first step with the VIM office is to register your team. This step needs to be completed and turned into the VIM office as soon as you discern where your team has been called into mission. A very important first step is to work on your airfare if you are flying.

You can work on the airfare or our office will be happy to assist you. If our office is handling the airfare we will need the $50.00 airline registration fee along with the airline Form which includes the total number of seats requesting and the airports/destination needed.


* Airline Arrangement Form Final (PDF) View

* VIM Team Registration ONLINE View

Register your OKVIM team online and pay the registration fee of $50.00. Payment maybe made online or mailed into the VIM office.

TEAM LEADER MANUAL

Now that you have registered your team, it is time to start thinking ahead to better ensure that as the team leader you do not miss anything that would help further your mission. A great way to do that is to download the newest team leader manual. You can find the newest version here!

NOTE: These materials must be used by Oklahoma VIM assigned and trained team leaders only.

 

Know before you go


a handy booklet for team members.
You will also find other resources. Look under "MORE RESOURCES" below

 

Team Registration Form Online

This link takes you to an online OKVIM Team Registration Form.
You can pay your fees at this link also.

View page

Team Leader Manuel

  

Introduction (WORD)

  Download

Section 1(a)
Where Do I Begin - with VIM (WORD)

  Download

Section 1(b)
Where Do I Begin - alone (WORD)

  Download

Section 2
Budgeting Remitting and Raising Funds (WORD)

  Download

Section 3
Travel Information (WORD)

  Download

Section 4
Recruitment  (WORD)

  Download

Section 5
Orientation  (WORD)

  Download

Section 6
Team member forms (WORD)

  Download

Section 7
During the Mission (WORD)

  Download

Section 8
Post Mission (WORD)

  Download

Section 9
Safe Sanctuaries (WORD)

  Download

Section 10
Conference Policy on Short-Term Missions (WORD)

Cover page

Download

BUDGETING

Now that you have registered your team, and downloaded your newest version of the Team Leader Manual, it is time to start thinking about your team budget. Your team budget can help you organize your monies, but also help you plan out exactly how much each member of your team will need to pay.

It is important that you begin this process now, so to better begin your recruiting and fundraising. It is a useful tool to help store your team information all in one place. You certainly do not have to use the budget provided here, but in this budget we have pre-set formulas so that it makes it easier on you, the team leader, when filling it out.

The budget provided must be opened in Microsoft Excel. Don't have Excel? Here is a link to download free the Excel viewer

  (WORD)
View Download
  Sep 19, 2013
(Excel)
View Download
  Mar 1, 2013

FORMS

Step four of your mission planning process is simply forms. There are a few forms that your team members need to fill out, and also a few that you as the team leader need to fill out. Also, at this time you will need to send in your team insurance money if you are traveling internationally.

All of the forms can be found in section six of your team leader manual, or you can download them here. Take note that the forms here on this page are ready to be filled out online and printed out for you and your team members to sign. However, the ones in the team leader manual are not interactive.

(PDF)
View Download
  Jan 14, 2013
(PDF)
View Download
  Jun 12, 2012
(PDF)
View Download
  Jun 12, 2012
(PDF)
View Download
  Jun 12, 2012
(PDF)
View Download
  Jun 12, 2012
(PDF)
View Download
  Jun 12, 2012

View
This is a google form link. All you have to do is click the "view", complete the form and wala! you are done. A copy of the form will be sent to you.  Apr 4, 2014
(WORD)
View Download
This is a paper version of the Team Leader Accountability Checklist.   Apr 4, 2014
(WORD)
View Download
  Mar 1, 2013

 

CLOSING

The final form due in the VIM office is the TEAM LEADER ACCOUNTABILITY CHECKLIST. We have updated this form to include the previously required CLOSING FIGURES FORM. The TEAM LEADER ACCOUNTABILITY CHECKLIST is due 21 days before your team departs.


View Download
  Feb 6, 2013

View Download
  Jun 12, 2012

View Download
  Jun 12, 2012

Safe Sanctuaries

 

Effective 2015
All Trained Team Leaders who have lead teams are required to re-certify every four years. An e-mail will be sent out to all team leaders who have lead a team and the Team Leader Application is expired or near expiration. You will be sent a link to view a Google presentation which includes Safe Sanctuaries training. At the end of the presentation there is a form for the team leader to complete.

Follow the link to answer the brief questions.

For help call Lori Foster at 405-2070 office or 405-919-4865 cell or e-mail, lfoster@okumc.org

This presentation is meant to be used at a team meeting. We do recognize that some teams have team members from out of state who can not attend the meetings in person. The Safe Sanctuaries presentation can be viewed by individual team members who will also need to complete the form.


More Resources

Here you will find resource materials for you as a team leader to use during team orientation and further team meetings. We have a suggested book list and movie list to read or watch as a team. You can purchase all of the books from the OKVIM office. Also, you will find a document that we call "Know Before You Go." It is all of the information that team members should have from the team leader manual. This is something that you can print out and give to each of your team members.

AND you will also find an order form! If you wish to purchase books, VIM T-Shirts, or other VIM items fill out this order form and email it back to lfoster@okumc.org!

Books to Read (WORD)

  Download

Know Before You Go Handout (PDF)

  Download

Order Form for OKVIM (PDF)

  Download

Video Links


The Rev. Eric Law of the Kaleidoscope Institute talks about assumptions that we might make when we meet another person? Watch this video with friends and dialogue on the topic he presents. You will get to know your friends better.

Lawton and Wichita Districts: Get a glimpse of what it's like to go on a VIM mission trip as we return for our 4th year to Cobija, Bolivia. Meet our team and the wonderful people of Cristo el Buen Pastor and the American Institute.

 


Helpful Website Resources

TRAINING EVENTS
VIM Team Leader Training

January 28, 2017

Oklahoma City

register online    

VIM Team Leader Training

September 23, 2017

Oklahoma City

register online